This will be an unforgettable Prom Night experience, centered on God’s love, for people 14 yrs + with special needs. The event will include a red-carpet greeting, dinner, DJ and dancing, gift bags, and crowns for everyone: they are all Kings and Queens of this Prom!
Where: The HUB at Watermark Wesleyan Church, 4999 McKinley Pkwy, Hamburg, NY
When: Friday, February 8, 2019 6:00-9:00pm
HERE is a link to see more about the history of this event.
REGISTRATION FOR ATTENDEES IS FULL. We expected this to fill up FAST and it sure did! (Less than a week!). But we're still looking for MANY volunteers! See below for the help that is needed...and let's make this a night these attendees will never forget!
CLICK HERE to register as a VOLUNTEER.
VOLUNTEER ROLE DETAILS (alphabetical order)
ACTIVITIES TEAM | Set up and participate in any additional activities, including karaoke, with the guests. Encourage them and maintain a fun atmosphere.
BATHROOM ATTENDANT TEAM | Help guests find the restroom, and offer assistance in the restroom if needed. If a guest requires assistance with more than getting in and out of a stall or hand washing, it is appropriate to contact their parent or caregiver for assistance.
BUDDY TEAM | Accompany and assist assigned guest throughout the evening, providing companionship and any assistance they may need during the event. Sit with their guest during dinner and engage with them in conversation. We recommend volunteer buddies be at least 16 years old.
BUDDY CHECK-IN TEAM | Greet buddies, give them their name tags or lanyards and direct them to their team leader for a pre- event meeting on ensuring their assigned honored guest has the best prom experience possible.
COAT CHECK TEAM | Greet guests, take their coats, label them and hang them. As guests leave, ask for their names and retrieve their coats. The coat check area can also serve as a lost and found at the end of the evening.
DANCE FLOOR TEAM | Monitor the dance floor and the perimeter to make sure there are no “wallflowers.” Invite them to dance and engage with them.
FLOATER TEAM | Constantly “float” around the main event space, kitchen, restrooms and outdoors to assist anywhere an extra hand is needed.
FLOWER TEAM | Assist florist with unloading and properly laying out corsages and boutonnieres. Help guests select and pin on their flowers.
FOOD PREP TEAM | Assist caterer with unloading food, additional food preparation and set up food and beverages in the main event space and in the Respite Room.
FOOD SERVICE TEAM | Serve food to guests in main event space and Respite Room (for parents, caretakers or family members). Be knowledgeable about the items and assist guests in finding what they would like (especially if they have dietary restrictions or allergies) and refill food warmers, drinks and snacks.
GIFT TAKEAWAY TEAM | Manage gifts and help each guest collect their favors to take home.
GUEST REGISTRATION TEAM | Warmly greet guests, sign them in, give them their name tag or lanyard, and answer any questions they may have.
HAIR, MAKEUP & SHOESHINE TEAM | Arrive at the designated time and assist set-up team with the salon area. Welcome each guest to a salon station for hair and makeup or to a seat for a shoe shine. Chat with them while you pamper them and make them feel special.
"PAPARAZZI" TEAM | Take photographs and treat honored guests like celebrities and VIPs.
PARKING TEAM | Maintain a parking pattern and direct traffic for easy vehicle entry and exit. Maintain open fire and emergency lanes.
RED CARPET | Assist and announce guests as they make their way down the red carpet, manage flow and traffic and cheer them on to make them feel welcomed.
RESPITE ROOM TEAM | Love on the parents/caretakers by serving food, spending time getting to know them and being available to pray with them.
SAFETY TEAM | Walk around and monitor the main event space and outdoor areas, making sure exits are not blocked and all areas remain wheelchair accessible.
SENSORY TEAM | Spend time with guests who may have become over-stimulated on the dance floor or in other areas of the prom. Interact with them by participating in sensory activities, singing or listening to calming music or simply providing them with some quiet time.
SET-UP TEAM | Arrive at the designated time and execute event set-up, connect with DJ, audio/visual, activity and parking teams to ensure they have everything they need and the best possible event layout is in place.
TEAR DOWN TEAM | Take down decorations, tables, chairs, etc. and clean up the event space.
TRANSPORTATION TEAM | Assist guests as they exit vehicles, and help them find the registration area. Be available as guests return to their vehicles following the event.
VOLUNTEER CHECK-IN TEAM | Greet volunteers, give them their nametags or lanyards and direct them to their team leaders.